This page contains helpful guides to assist in completing grant applications. These guides are meant to supplement each of the grant solicitation instructions. Please refer to the grant solicitation for specific instructions. Visit the Grant Programs page for a list of open grant applications.

Register for System for Award Management (SAM) and Unique Entity Identifier

Applicants must establish and maintain an active registration status in the SAM. The applicant must provide

1. The agency’s 12-character unique entity identifier provided in the agency’s SAM registration profile.
2. The current SAM expiration date.

To remain in active status, agencies must renew the registration annually, prior to the expiration date.

Current Audit Report

All applicants must provide details in this section of the Project Narrative regarding their most recent financial statement audit, including: 

• The date the audit was completed;
• The name of the auditor or auditing firm;
• The period covered by the audit;
• Whether the applicant met the threshold for a Single Audit ($1 million); and
• Where the audit report is filed.

If the Kansas Governor’s Grants Program (KGGP) has not yet received a PDF copy or link of the organization’s most recent financial statement audit report—including the Single Audit report, if applicable—and IRS Form 990, these documents must be submitted in full via email to kggp@ks.gov. Additionally, if the audit report or the Auditor’s Letter to Management contains any findings or recommendations, the applicant must describe the steps taken or the plan to address them.

If the agency is a city or county government, a current audit does not need to be submitted. However, governmental agencies must include information on when the most recent audit was completed, who performed the audit, what period it covered, and where the audit is filed.

Civil Rights Information

Applicants must include the name, address, and telephone number of the civil rights contact person who is responsible for ensuring that all applicable civil rights requirements are met and who will act as liaison in civil rights matters.

Compliance with Equal Employment Opportunity Plan

The following message was posted on the Federal Office for Civil Rights (OCR)

EEOP Notice - March 11, 2025

"We recognize some recipients are required to submit EEOP information for compliance purposes.  However, OCR is temporarily pausing this collection of information as we evaluate this program and has removed this page and the associated tool.  While this page is unavailable, OCR will not collect or review EEOP submissions from recipients.  We will update this site with additional information as it becomes available, so please check back for updates."

Ensure access by persons with limited English proficiency

Disclaimer:  On March 1, 2025, a Federal Executive Order “Designating English as the Official Language of the United States” revoked Executive Order 13166 and directed the U.S. Attorney General to rescind any policy guidance documents issued pursuant to EO 13166 and provide updated guidance consistent with applicable law. The Kansas Governor’s Grants Program is currently reviewing guidance documents for compliance with the new Executive Order. The new Executive Order does not “require or direct any change in the services provided by any agency.”

Grant Portal Instructions

For grant applications submitted on the web-based Grant Portal for the Governor's Grants Program please read the Portal Instructions for information on requesting access to the portal and submitting an application.

• Application Portal Instructions

Access the Portal

Grant Application Tips

These guides are meant to supplement each of the grants' solicitation instructions. Please refer to the grant solicitation for specific instructions.

• Writing a Grant Project Budget Guide
• Application Attachments